Adams County Government Contract Specialist II in Brighton, Colorado

Contract Specialist II

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Contract Specialist II

Salary

$51,498.70 - $59,223.50 Annually

Location

Brighton, CO

Job Type

Project-Designated Full-Time (PJF)

Department

Finance

Job Number

03628

Division

Purchasing

Closing

12/18/2018 4:30 PM Mountain

Our Mission

To responsibly serve the Adams County community with integrity and innovation

  • Description

  • Benefits

  • Questions

What Success Looks Like In This Job

We are seeking a candidate to plan, organize, administer, and coordinate the procurement of professional services, equipment, materials, and supplies through a variety of solicitation methods, including but not limited to: Request For Proposals and Invitations For Bids; and provide highly technical assistance to County staff. The scope work involved includes low- to high-risk projects.

This is a term-limited position of 18-24 months, which is subject to change.

Examples of Duties for Success

  • Under general supervision, prioritize, plan, organize, and monitor daily activities of assigned responsibilities.

  • Assist others in understanding processes and procedures when using the JD Edwards Enterprise One Purchasing system.

  • Represent the Finance Department throughout the County in purchasing matters.

  • Assist in the preparation of cooperative bids with other governmental agencies including the State of Colorado, Western States Contracting Alliance (WSCA) and Multiple Agency Purchasing Organization (MAPO).

  • Purchase a wide variety of technical and non-technical items; procure professional services, equipment, materials, and supplies.

  • Prepare bid specifications, assist and review specifications set by the Offices/Departments; ensure open competition and equal opportunity to all bidders.

  • Edit and rewrite purchase requisitions to more clearly reflect descriptions of times, quantities, pricing and special conditions and instructions for purchases.

  • Contact suppliers and vendors to obtain information about products, prices and availability.

  • Negotiate bid prices, terms and conditions for contracts, leases and rental agreements.

  • Review and maintain purchasing policies and procedures.

  • Analyze bids, quotations and requests for proposals.

  • Act as an agent for the County at bid openings; present recommendations for purchases to the Board of County Commissioners; schedule bid and request for proposal openings; serve on panels to evaluate request for proposals.

  • Schedule and facilitate pre-conference for bids and requests for proposals.

  • Coordinate compliance issues with the requesting Office/Department and the County Attorney staff.

  • Establish teams and assist in creating evaluation criteria to evaluate bids and request for proposals.

  • Maintain commodity catalogs and price lists for the use of the county.

  • Prepare and administer contractual agreements for procurement of goods and services.

  • Participate in the State of Colorado Cooperative Bid Program.

  • Dispose of obsolete equipment; determine disposal methods for used and obsolete equipment.

  • Prepare Notices of Award, Notices to Proceed, and denial letters.

  • Prepare cost benefit analysis to determine methods of procuring goods or services; i.e. lease vs. purchase.

  • Promote good customer service and open communications with all Offices and Divisions of the County.

  • Participate in the training of employees in JD Edwards Enterprise One Software.

  • Coordinate purchases of like-kind goods or services by multiple departments to optimize volume discounting.

  • Analyze and develop solutions to problems resulting from the diversified nature of procuring goods and services.

  • Perform other related duties and responsibilities as required

  • Intermediate level understanding of public procurement requirements, Local, State and Federal laws, the Uniform Commercial Codes, and general commercial laws.

  • General Business Law.

  • Accounting practices, including invoicing, overages, shortages, and returns for credits.

  • Purchasing practices and procurement procedures.

  • Communicate to county staff their procurement responsibility and promote compliance with county objectives, policies and programs.

  • Ability to negotiate and prepare contractual agreements.

  • Computer Skills: Operate modern office equipment including computer equipment. Proficient operations of spreadsheet, word processing, and database software. Knowledge of JD Edwards system a plus.

  • Communicate clearly and concisely, both orally and in writing.

  • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Qualifications for Success

  • Experience: Four (4) years of progressive purchasing experience. Governmental purchasing experience preferred.

  • Education and Training:

  • Bachelor's degree from an accredited college or university with major course work in purchasing, accounting, business, public administration, or a related field.

  • A combination of technical and professional procurement and contracting experience, which provided the same kind, amount and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the Bachelor's degree only, but not for the required experience as detailed above.

  • Course work from NIGP, NAPM, or ISM may be substituted for major college course work.

  • License or Certificate: Professional Purchasing Certification a plus.

  • Background Check: Must pass a criminal background check.

Employees in this class are afforded benefits including medical, dental and vision benefits, as well as vacation and sick leave accruals. Excluded from this class are long-term disability (LTD) insurance, life insurance, and retirement benefits.

For a more detailed overview of our benefit package,click here

01

Four (4) years of progressive purchasing experience (preferably in government setting)?

  • Yes

  • No

02

If yes, please explain. If no, write N/A.

03

Do you have any procurement card and/or expense reimbursement experience?

  • Yes

  • No

04

If yes, please explain. If no, write N/A.

05

Do you have a bachelor's degree with major course work in purchasing, accounting, business, public administration, or a related field or an equivalent combination of technical and professional procurement and contracting experience?

  • Yes

  • No

06

If yes, please explain. If no, write N/A.

07

Do you have an intermediate level understanding of public procurement requirements, Local, State, and Federal laws, the Uniform Commercial Codes, and general commercial laws?

  • Yes

  • No

Required Question

Agency

Adams County

Address

4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213

Website

http://www.adcogov.org/current-career-opportunities

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