Colorado State Transit Programming Support Specialist in Denver, Colorado

Transit Programming Support Specialist

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Transit Programming Support Specialist

Salary

$3,635.00 - $4,477.00 Monthly

Location

Denver, CO

Job Type

Full Time

Department

Department of Transportation

Job Number

HAA-50003613-12/18

Closing

12/17/2018 11:59 PM Mountain

  • Description

  • Benefits

  • Questions

Department Information

This position is only open to Colorado state residents.

About CDOT

Are you looking for a challenge? Do you have a passion for helping people? Do you want to be part of a diverse team that is committed to making the transportation system in Colorado safe and efficient? Then, the Colorado Department of Transportation (CDOT) is the place for you! CDOT is devoted to incorporating technology, providing equal employment opportunities, developing leaders, and improving systems in order to provide outstanding customer service. By saving lives and making lives better by providing freedom, connection, and experience through travel, CDOT is committed to becoming the number #1 Department of Transportation in the country. In working towards this goal, we believe every one of our employees plays a critical role. CDOT's core values include safety, people, integrity, customer service, excellence and respect. Please visit https://www.codot.gov/ to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future!

State employees make Colorado an amazing place to learn, work, and play. We want every day to feel like an opportunity. We want to be surrounded by innovation, vibrant optimism, and creativity. Most of all we want to feel like we're doing what we're meant to be doing. It's our nature. Working for Colorado means being surrounded by people who share your vision. It's where making a difference meets a pioneering spirit. Reach your peak state and together let's share everything we love about Colorado. To learn about the State's Employee Value Proposition visit: https://www.colorado.gov/dhr/evp

In addition to a fantastic place to work, CDOT offers a variety of benefits which include:

  • Annual leave (accrued based on years of service, starting at 8 hours a month)

  • Sick leave accrued at 6.66 hours a month

  • 10 paid holidays per year

  • Medical and dental plans with no cost preventative services

  • State paid Life Insurance with optional additional life insurance

  • State paid Short Term Disability coverage, with optional long term disability plan

  • Participation in PERA with 2 retirement plan options, and voluntary PERA 401K and 457 plans

  • Credit Union membership

  • Work life programs

  • State Employee Assistance programs at no cost

  • Tuition and certification reimbursement program

  • Access to a diverse array of technical, leadership, supervisory and specialty training across the state, in addition to personal development and productivity learning opportunities

  • State employee discount programs

  • Free RTD EcoPass

To learn more about our benefits visit: https://www.colorado.gov/dhr/benefits

To learn about the total compensation package for State government employment visit: https://www.colorado.gov/dhr/totalcompensation

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Description of Job

This position is located in the Colorado Department of Transportation's (CDOT) Division of Transit and Rail (DTR) Transit Programming Unit in Denver. Under the guidance and supervision of the Unit Manager, this position helps manage the transit budgets and databases.

Major duties and responsibilities include, but are not limited to:

  • Assists in the collection, compilation, utilization, analysis, interpretation, and reports on various transit-related budget actions, policy changes, and data for performance measure purposes.

  • Aids the Division as the foremost source of transit-related data in the State and provides such data, as requested, internally and externally. This includes POP Status Reporting and Federal Funding Accountability & Transparency Act (FFATA) reporting.

  • Supports implementation of the Division's SalesForce management module (COTRAMS), including serving as system administrator.

  • Assists with the start-to-finish organization, execution, and completion of the annual planning call for projects through which CDOT distributes less than half a million dollars for projects. Uses planning data and policy framework information to initiate the process and annually conduct the award process for the FTA 5304 planning funds.

  • Works closely with Grant Coordinators in the Transit Grants Unit and the DTR Business Office to track the financial status of each individual FTA and FASTER grant administered by DTR.

  • Prepare various technical reports that are required by statute to be submitted to the Federal Transit Administration (FTA) on a quarterly and/or annual basis.

  • Prepare a quarterly financial report for the CDOT Transportation Commission.

  • Other job duties as assigned.

Work Environment:

  • Primarily 8:00 am – 5:00 pm work hours, Monday-Friday

  • Travel required during work hours throughout Metro Denver/Front Range

  • Occasional overnight travel 5-10 times a year throughout Colorado and sometimes out-of-state for conferences

  • Attendance at some evening meetings

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This experience must be specifically documented on your application. Additional information submitted after the closing date of this announcement will not be considered in the review of your application.

  • A bachelor's degree from an accredited college or university in Business/Public Administration, Public Accounting/Financial Management, Public Policy, City/ Urban, or Transportation Planning, Civil Engineering, Data Management, or a closely related field. (A copy of your transcript must be submitted to verify this requirement.)

  • AND at least one (1) year of full-time professional work experience where the primary purpose was transportation or transit planning, or program administration in a government, non-profit or transportation/transit setting.

DEFINITION: Qualified program administration experience includes MOST of the following: being responsible for multiple, on-going, inter-dependent projects, grants, or contracts from applications to awards, then finally to executed grant agreements; prioritizing and coordinating resources; administering budgets; awarding grants/contracts; reviewing invoices and authorizing payments; Database management, including evaluating and monitoring program performance and adherence to timeframes; evaluating data, developing program reports, etc.

Substitution: Additional work experience that provided the same kind, amount and level of knowledge acquired in the required education, may substitute on a year-for-year basis for the required bachelor's degree but not for the specific experience. A Doctoral or Master's degree in Business/Public Administration, Public Accounting/Financial Management, Public Policy, City/ Urban, or Transportation Planning, Civil Engineering or Data Management will substitute for the undergraduate degree and one year of the required professional experience.

NOTE: A legible copy of your unofficial college transcript(s) or credential evaluation report must be submitted with your application. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

Stronger candidates will be those that demonstrate depth and breadth of skill and ability, through a combination of professional experience and formal training, to successfully perform the duties and responsibilities of this position.

The Exceptional Applicant will be an experienced transportation professional and will possess the proven ability or accomplishment in the following:

  • Demonstrated success with the duties listed in the Description of the Job section;

  • Highest work/personal ethics and integrity;

  • Entry level knowledge and experience with transit/transportation budgeting & programming;

  • Entry level knowledge and experience with transit/transportation planning & grant administration;

  • Entry level knowledge and experience with data management and reporting in relational databases;

  • Entry level knowledge of FTA and state rules and regulations including sub-award management practices and familiarity with FTA circulars for 5304, 5310, 5311, and 5339 programs;

  • Knowledge of the FASTER Act;

  • Ability to develop and manage processes, establishing workflows while maximizing transparency and efficiencies;

  • Knowledge and experience with state contracts and price agreements;

  • Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;

  • Ability to work under tight deadlines and be adaptable to changing assignments;

  • Ability to take initiative to solve problems in an innovative manner;

  • Partnering with public and private organizations, special interest groups, elected and appointed officials, in situations which may be politically sensitive;

  • Working with general public, professional, consultants, and staff, with sensitivity to their needs, priorities, promises made and commitments;

  • Effective ability to negotiate to find mutually acceptable solutions and to build consensus through give and take;

  • Excellent interpersonal and relationship building skills;

  • Excellent reasoning, investigative, analytical, and problem solving ability;

  • Excellent facilitation, presentation, and communication skills, both written and oral;

  • Strong attention to technical detail and accuracy;

  • Ability to work effectively in both independent and team situations;

  • Ability to quickly adapt to changing assignments and priorities;

  • Strong ability to clearly present technical information in oral, written, and graphic forms;

  • Fluency in Microsoft Office Suite (e.g. Word, Excel, Access) and Gmail

  • Ability to work in the SAP and SalesForce environments/platforms, and the ability to quickly learn other software systems.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with "Info Cubic".

Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, LLC, including its privacy policy, may be found online at www.InfoCubic.com. Info Cubic is located at 116 Inverness Drive East, Suite 206, Englewood, CO 80112, and can be reached at 877.360.4636.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes: social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Supplemental Information

Notifications: All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Applicant Checklist: Only complete applications submitted by the closing date for this announcement will be given consideration. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

Complete Applications must include the following documents:

1) A complete CDOT Application for Announced Vacancy (please submit online using the link in this announcement)

2) A complete Supplemental Questionnaire (must submit online as part of your application)

3) A copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation

4) A Cover Letter (please attach to your online application or you may email it to DOTCDOTRecruiting@state.co.us)

Requirements for the cover letter: Please upload your cover letter as an attachment in the "attachment" section within your online application or you may email to DOTCDOTRecruiting@state.co.us. Please label all pages with your full name. The cover letter limit is 2 pages with at least 11-point font and 1/2 inch margins. The education, experience, abilities, and accomplishments listed in this announcement have been identified as critical to successful performance in this position. Your cover letter should address your interest in and qualifications for this job with CDOT. Please be specific and detailed in describing experience, abilities, and accomplishments as they relate to this position's requirements and major duties as described in the announcement.

Only complete applications will be given consideration. Every effort must be made to submit transcripts by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date.

Resumes will not be accepted in lieu of a completed application, but may be used to supplement information to the application. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

Transfer, Non-Disciplinary Demotion or Reinstatement:

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion or reinstatement applicant.

The Assessment Process: Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Part or all of the assessment for this position will include a review of your application material. Applications will be reviewed by a Human Resource Specialist and/or Subject Matter Experts to determine if you meet the minimum requirements for the position. They may also use the application material to assess and rank applicants who meet the minimum requirements, to cut to a top group for additional assessment, or establish an eligible list for referral to the hiring manager for final consideration.

Be sure your application material specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Education and Experience Requirements, and Exceptional Applicant sections as listed above. Upload additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any of step of the selection process and placement on the eligible list.

Appeal Rights: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

The Consolidated Appeal/Dispute Form is available at: www.colorado.gov/spb/forms-2 . Any appeals must be in writing and received no later than 10 calendar days from the date the examination was administered. Send appeals to the appropriate address as indicated on the Consolidated Appeal/Dispute Form. The above ten-day deadline and appeal procedures apply, as well, to all charges of discrimination.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CDOT Human Resources Office at (303) 757-9216 or dotcdotrecruiting@state.co.us or the person listed on this announcement by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

YOU MUST BE A RESIDENT OF COLORADO TO APPLY. CDOT IS AN EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYER COMMITTED TO A DIVERSE AND INCLUSIVE WORKFORCE.

EHarp (SAP #50003613/PCR #28532)